Use Bookkeeper Services To Boost Your Business Performance

The aim of setting up a business is to make profits and expand the business. Improving the performance of a business is not something as easy as some of us may think but it is something that requires proper and prior planning. Bookkeeping services are very essential services that can improve the way your business is performing since when the books of accounts are kept well it can be easy for you as the manager to make decisions and also improvise methods of improving the risky areas. What are the qualities of a good bookkeeper? It is very important for you to know the kind of bookkeeper that you are hiring because there are several fake people outside there who claim that they know how to offer bookkeeping services and yet they know nothing.

Small businesses are usually faced with the problem of bookkeeping and therefore it is hard for them to grow their business. The simple reason why they fail is because they don’t have proper mechanisms or systems of controlling their books of accounts. Outsourcing of booking services is something that is being done extensively in the world today and therefore if you don’t have an experienced bookkeeper in your company ensure that you hire one. Most bookkeepers Melbourne have assisted most businesses to grow to greater heights and improve their performance. Below are some of the ways in which you can improve your bookkeeping services:

Ensure that you have proper accounting software

What do you think is the essence of having proper software in your industry or business? Bookkeeping services today require the latest technologies because it is the one that can steer the operations of a company and make bookkeeping easier and faster. If you don’t have knowledge on accounting background or bookkeeping then it is advisable for you to hire a professional who can assist you in setting up in books of account. An experienced bookkeeper has the ability to go through your bookkeeping file within a short time and make conclusions.

Ensure that your software integrates

If your software integrates then you can be able to review your bookkeeping system within a short time. Technology has made the review of bookkeeping easy and effective. There are some companies that have point of sale systems in their businesses and there are those that have the customer relationship management software. All this software are very important when it comes to management of your books of accounts.

Keep your bookkeeping on top

Bookkeeping is extremely crucial in any business or industry and the keeping of proper books of account shows that a business is well managed and therefore there are high chances that performance will improve. Also note that booking has its own compliance requirements relating to tax and record keeping. These rules should also be followed to the end so that the company cannot be penalized or even collapse. Books are kept up-to-date depending on the requirements of the management but in most cases they are updated on a weekly or monthly basis.

Your Bookkeeping Service Provider Should Have the Following Four Skills

Are you an entrepreneur or a business owner? How do you do your bookkeeping services? Bookkeeping should not be done by just ordinary people but by trained and experienced personnel. This helps in reducing chances of errors occurring which might affect the way your business operates. When hiring a bookkeeping service provider there are some things that you need to keep in mind because they will assist you in ensuring that your bookkeeping records are up-to-date and that they are free of any errors or omissions. You can be successful in your business only if you have a proper bookkeeping method.  Before deciding to bring a bookkeeper on board ensure that he possesses the necessary skills and competence in the bookkeeping profession because this will enable him to do quality work. Here are four skills that you should consider in a bookkeeper before hiring him:

The bookkeeper must have some basic understanding of your industry or business

Having such understanding is very important in any business or company because it will enable you to perform your work well and without any confusion. In most cases we have two types of companies or businesses that use the bookkeeping services mostly. There are those that adhere to certain industry such as sports, medicine, salons, franchises, restaurants and many more. Companies of this kind only do their bookkeeping services for the industry in which they specialize in. There are those companies that are not restricted to one industry and therefore have clients from various industries. Melbourne is known for having the best bookkeepers with experience and expertise.  Before you hire a bookkeeper, Melbourne ensures that he possesses the necessary knowledge and they should be from your niche.

Latest technology should be used by your bookkeeping service provider

Latest technology makes the process of bookkeeping faster and easier especially on a big company with many employees. The accounting and bookkeeping processes of the past were inappropriate and cannot be compared with those of today that are done using the latest computer technology. Some of these latest technologies include Peachtree, MYOB, QuickBooks, ERP systems, sage products, Great Plains and many more. Also it is advisable for you to ensure that the company which you choose should be having experience in using the latest technological applications.

They should have experience in the small businesses

Experience is key when choosing the best bookkeeping services. Professional bookkeepers should have experience because this is what will show you that the work they are doing is of high quality. Ensure that your bookkeeping service providers have experience from small companies before moving to big companies and this minimises chances of risk.

They should understand the requirements of your business

Understanding your requirements makes it easy to prepare the books of account and in this way it is easy to get things done in the right way. They should also know your requirements and the requirements of your company so that it can be easy for them to do proper bookkeeping services. For more information about bookkeeping services visit

Bookkeeper Software

The software has come a long way in recent years, and for good reason – with the proliferation of the Internet and the accompanying applications, it is easier than ever to access quality software to meet all your bookkeeping needs. Book-keeper software is now intuitive, user-friendly, and in some cases, fun. Still, this presents a whole new set of problems; with such a dizzying array of choices, finding an all-in-one solution can quickly become overwhelming. Without a basic understanding of what each popular software can handle, it is tempting to go back to simply entering data into an excel spreadsheet, or simply throwing all receipts and invoices into a shoebox, forever procrastinating on getting things under control. Here, we will discuss some of the most popular bookkeeping software, in the hopes of making the choice a little less intimidating.

QuickBooks Online

QuickBooks Online is one of the most popular applications options available. It does not require you to be very knowledgeable about bookkeeping in order to get a lot of use out of it. The basic version, which runs about $12.95 per month, includes a convenient feature that allows you to give your accountant temporary access to your file. No more transferring or uploading files and then awaiting confirmation. Also, QuickBooks Online allows you to download easily Paypal and banking information to your account. This software makes it easy to plug in your information.

Less Accounting

Less Accounting seeks to end the tediousness of general accounting chores. Built for simplicity, its main features include basic budgeting tools and lots of import options. This is good for satisfying personal finance tracking needs, or for small businesses. It is known as a bare-bones but powerful solution that loves to handle the confusing stuff for you.


FreshBooks is most useful for freelancers, or anyone who needs to make it easy to accept payment online. It has been hailed by some as a “liberator” for its cross-platform capabilities. It comes with free iOS apps, client portals, and allows you to accept online payment from anywhere. In other words, Freshbooks plays well with others, allowing you to focus on generating leads and accepting client payments. Find out more in our post here.


Harvest is ideal for people who bill via time. It features excellent start and stop timers, as well as desktop-friendly timekeeping widgets. However, a common complaint about Harvest is that there is no automatic log-out option, so you must always remember to log out if you plan on stepping away from your computer while working on a project.

The right  software will give you a complete financial picture for your business, freelance practice, or personal finances. Having this information will make you more productive and efficient, freeing you up to concentrate on more important matters. It is the rare business or household that can find success without a clear financial picture. It may take some time to find the perfect fit, but that clear financial picture is more easily obtained with the right  software for your needs.

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Accountant vs. Bookkeeper

When it comes to managing the financial books of a business, it’s very crucial to differentiate CPAs, accountants, and bookkeepers. Most businesses find it difficult to choose, and most do not know what the differences are. There has been a lot of confusion in the business world especially in differentiating the three business terminologies.


To start with, bookkeeping is a subset of accounting. It is very mechanical in nature and involves performing a single task or all the eight steps that are undertaken in bookkeeping. A bookkeeper performs tasks such as transactions, journal entries, trial balance, worksheet, postings, journal amendment and adjustment, and financial statements. A bookkeeper mainly manages almost everything starting from recording the financial events to closing the books at every end of each accounting cycle. In general, bookkeeping is focused on the entry of data and proper maintenance of business records. The bookkeepers are ultimately responsible for all the reliability of data that is used by the accountants.

Accountant vs. Bookkeeper

The difference between accounting and bookkeeping is that accounting is much broader. The primary work of an accountant is to prepare correct reports based on the information that is gathered during the bookkeeping process. CPAs and accountants also hold a responsibility in the preparation of tax return documents for individuals and businesses. For instance, payroll tax returns, income tax returns, and personal property returns are catered by CPAs and Accountants.


The main work of accountants is to design a bookkeeping system that captures the financial information to be recorded by the bookkeepers. They frequently monitor the system and ensure that its performance is accurate and as designed. They also make adjustments according to business needs and changes.

The other task performed by the accountants is to provide financial statements to business management at the end of every month. Since accounting requires a clear understanding of the bookkeeping process, they are left to manage the bookkeepers. Generally, accountants design information and interpret the resulting information. They measure, identify, report, and critically analyze the economic events in a business.

CPAs on their part have majored in accounting in college. To be a certified CPAs, you need to have sat for the CPA exams. This exam covers theory, auditing practice and law. A qualified CPA needs to have worked for an established accounting firm for two years and additional five hundred hours of auditing time.

The work performed by a CPA is to prepare an audited financial statement. This work can only be done by a CPA. The process requires them to examine and test the yearly financial records of the company. After the process, the auditing accountants offer a report stating whether the information contained in the financial statement was fair and genuine.

Apart from this, only CPA’s can prepare a review financial statement. The CPA goes further to provide a report that describes the scope of the review, limitations, and project findings.

However, CPAs, accountants, and bookkeepers can prepare and compile financial statements. They can then send a report that is compiled and that no auditing or review methods were used.

The services that are offered by a CPA are more than that provided by the compiled financial statement. The services of a CPA can be required anytime. For instance, a bank can request for your financial statement to be audited in order to process a loan.

For a business or an organization, a CPA can be a very expensive choice especially a small business that is starting out. Depending on what you need, CPA rates average from $250 to $450 per month. However, an accountant can perform the same task with an average rate that ranges from $200 to $350 on a monthly basis.

A certified public accountant and an accountant can do a great job for you in the case you need one. It’s advisable to manage your books in case your business is a small one since it can cost you a lot. This is because the receipts and bank statements that you give out to them will be given to their bookkeeper who will get your books in manageable and clean orders at the accountant or CPA rates.

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Bookkeeper Certification

A great way to assure clients and employers of your skill as a bookkeeper is to earn and display your credentials via certification. The right credentials lend credibility, not to mention the ability to increase your rate. For freelance bookkeepers, certification distinguishes them as true professionals who have taken the time to prepare for and pass a difficult exam, and arms them with skills that make them an asset to employers.

The Importance of Bookkeeper Credentials

Why Getting Certified Would Increase Your Desirability

If you’ve decided that this career is for you, there are two main organizations that currently offer certification in the United States. Both require some measure of paid experience as a bookkeeper. Both also require extensive preparation and a nominal fee. When considering getting certified, it is helpful to keep in mind your goals. If you have a solid understanding of bookkeeping principles and a few years of experience under your belt, certification may be a wise next step.bookkeeper certification

The National Association of Certified Public Bookkeepers offers certification via the Uniform Bookkeeper Certification Exam. The online exam presents 50 multiple choice questions and simulations, and tests skills and knowledge in such things as accounting basics, payroll, and financial statements. Candidates must earn at least an 80% in order to qualify for certification. If necessary, an additional exam may be administered after one week. The fee for this exam is currently $100 for members and $150 for non-members. The fee includes the exam, as well as a certificate and use of the NACP logo upon earning a passing score. In the case of re-examination, fees range from $50 – $75.

The Certified Bookkeeper designation is offered by the American Institute of Professional Bookkeepers. Potential candidates for this certification must prove at least two years full-time experience as a bookkeeper or the freelance equivalent. Candidates must also pass a four-part national exam, which includes two parts that must be taken at their local testing center. Additionally, all applicants must agree to sign an ethics code. The passing score for the in-center exam is 75% while the passing score for the online component is 70%. The cost for the exam is $25 for members and $60 for non-members. Upon earning a passing score on the exam, the successful candidate receives a certificate and the use of “CB” after their professional title. To maintain certification, an additional twenty hours of continuing professional education must be completed and reported each year. A certification from the AIPB indicates that the certified bookkeeper the ability to handle the books for a company with up to 100 employees. Find out more information here.

It is a worthy exercise to ask yourself what your goals are for your bookkeeping practice. If you plan to start your own freelance practice, or are already self-employed and would like to increase your rate, bookkeeper certification will go a long way towards landing clients and building your business. In this current tough financial climate, small businesses need clean books now more than ever, and the demand for certified professional will continue to grow. Credentials bring higher standards not only to your own practice but to the field of bookkeeping as well.

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Here’s Why Small Businesses Should Tap Bookkeeping Services

Did you know that it is hard to achieve sound accounting for your company or business if you don’t do proper planning? Timely bookkeeping services are very important because they will enable you to make sound decisions concerning your business and even put more emphasis on the risky areas. For a business to perform well it means that you should be smart in all areas of management starting from the employees’ motivation to bookkeeping services.

Small businesses are often faced with the challenge of expanding because of failure to look for proper bookkeeping methods. However, it is worth knowing that the accounting data of small businesses is easy to keep and in fact not just keeping but keeping it reliable and accurate. Bookkeepers Melbourne are known to be among the best bookkeepers in the world because of their competence and expertise in the bookkeeping profession.

Hiring a professional bookkeeper

Most people find it difficult to differentiate between an experienced and inexperienced bookkeeper. But this is something very easy today since you can find bookkeeping companies online and you can assess the best by looking at the customer reviews in order to get the competent ones. There are several advantages that you get from hiring a professional bookkeeper as compared to choosing a bookkeeper without experience.   Most Small businesses do not hire these services because they think that they can do the bookkeeping by their own or because of fear of incurring more costs. We have cheap bookkeeping services and expensive services but what matters in this case is if the services offered by any of these are professional and up-to-date. Some of the main reasons why you should tap bookkeeping services for your small businesses are:

 To get quality and accurate accounting data

The use of the latest technology enables one to get accurate accounting data without errors or omissions. Hiring a professional bookkeeper enables you avoid getting wrong data and such data can affect your businesses because you cannot be able to make sound decisions.

Invest more time in bookkeeping

Bookkeeping is one of the most sensitive fields in any company or business and they require you to invest more time on them. The making of entries of the operations of your business is something that needs more time so that you can avoid misappropriation of funds and any other errors. This can be time consuming but it is very important if you want your business to be successful.

Work hard and smart

Ensure you hire a professional bookkeeper for your small business that is able to solicit professional services. Apart from offering such services the bookkeeper should also be smart and hardworking in order to achieve good results. Good bookkeepers should possess the know-how of the job that they are doing and on top of that they should be smart and confidential.  The bookkeeper should also be able to use the latest technologies in bookkeeping so that he or she can be able to give accurate results.

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